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Administrative Assistant seeking Full-Time Position (St Louis Area)
education completed:
some college
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▪ Professional Administrative Support ▪ Computer Proficiency ▪ Ability to prioritize and multi-task
▪ Strong interpersonal skills ▪ Highly organized ▪ Strong work ethic
▪ Detailed oriented
COMPUTER EXPERIENCE
▪ Adobe ▪ Bidspotter ▪ D&B ▪ Excel ▪ Experian ▪ Word ▪ Outlook
▪ PowerPoint ▪ P21 ▪ Prokey ▪ Publisher ▪ SAM ▪ Simple Church ▪ VAI
▪ JDEdwards ▪ Confluence ▪ Confirmation ▪ BankVOD ▪ CreditSafe ▪ MRI
PROFESSIONAL EXPERIENCE
Pace Properties (temporary) June 2026 – July 2026
Position: Assistant Property Manager
• Administrative tasks include maintaining tenant and property records.
• Processing invoices.
• Supporting the property manager in daily operations.
• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence.
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
• Prepare and coordinate bid proposals and service contracts.
• Ensure tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
Indoff, LLC April 2025 – May 2026
Position: Credit Coordinator
• This position provides the key elements to extending credit to new and existing customers.
• Multi-tasking, receiving, and processing credit applications, logging credit applications on new & existing customers, creating physical files and maintaining the credit filing system.
• Research through the CreditSafe database for rating and history info on customers’ full legal names, company affiliations, and ratings, research through the internet for financial and company history to help determine bank balance.
• Checking references by email or phone.
• Research name changes and determine if a new account needs to be set up and the old one deleted.
• Any other tasks directly related to the credit department or as assigned by management.
Beacon Hill Placement Service December 2024 – April 2025
Assignment: Indoff, LLC
St. Mark Presbyterian Church
Position: Office Manager/Facilities Manager August 2022 – May 2024
• Process all invoices/statements and prepare payment requests. Including receipt, packing slip and corresponding accounting codes. Include all approvals. Forward to payment service.
• Maintain church calendar for reservations for bible study, finance committee, property committee, 6 Scout groups, 2 Al-Anon groups, etc.
• Update individual records when someone passes or moves, notify membership and the envelope mailing service.
• Notify cleaning crew when for special events to request extra service, i.e. before the Scouts Derby, Bunny Breakfast, etc.
• Property Committee: Update work list as requested and print out copies for the monthly meeting and attend the meetings. Oversee and contact contractors/vendors for the following, including obtaining bids:
HVAC Plumbing Electrical Locksmith Trash
Cleaning Service Snow Removal Lawncare Elevator Printing
Backflow Preventers Fire Sprinklers IT Architect Window Washers
• Work with Deacons and subcommittees: Caregiving, Circle of Concern, Clothing/Shoes, Communion, Flowers, Health & Wellness, Isaiah 58, Stephen’s Ministry, Membership, etc.
BCL Auction LLC – Phone: show contact info
Position: Office/Collection Manager and Operations Assistant December 2021 – June 2022
(Company restructured)
• Created filing system for auctions, containing agreement with the seller, contact information, company logo, buyer’s premium % and overall % for items sold and any special services.
• Prepared the collection sheet; printed invoices; checked for cash payers; ran the credit card payers; separated by cash, credit and declines. Followed up on declines. Cash box provided to the team on-site and made deposit.
• Created vendor filing system, maintained spreadsheet that included account numbers, contacts, phone numbers.
• Reviewed, updated and maintained records on company vehicles, which included insurance, inspections and key sign out log.
• Maintained and ordered all office and warehouse supplies for 2 locations.
• Assisted operations manager with daily activities.
• Coordinated with project managers the on-going auction activities.
Concordance Healthcare Solutions – Phone: show contact info March 2016 – December 2021
(Medical equipment wholesaler) (Offered position with BCL Auction)
Position: Administrative Assistant/Accounts Receivable Manager/Collector July 2018 – December 2021
• Processed payments daily received from the bank in Prokey. Processed checks received on-site to the bank website.
• Placed collection calls for past due accounts.
• Provided copies of invoices, statements and proof of delivery as part of the process in collecting past due invoices.
• Sent out demand letters, as necessary, with documentation after previous efforts provided no results. Sent to collection as necessary,
• Updated accounts: email addresses, contacts and how invoices and statements are sent. VAI allows for invoices and statements to be sent to multiple persons via email, fax or mail.
Position: Compliance Assistant March 2016 – July 2018
• Set up new customers. Included billing address, shipping addresses, contacts, email addresses, fax number, minimum orders for free freight, pricing groups, salesperson, shipping information, doctor’s licenses, distributor’s licenses and how invoices and statement are to be received.
• Maintained database of all customers, which includes on-going checking and updating of contacts, phone numbers, licensing, etc.
All-Star Transportation – show contact info
Position: Compliance and Safety Assistant December 2015 – March 2016 (Temporary position)
• Maintained driver’s documentation for company files and the DOT. Which included background checks, drug screens, current driver’s licenses, med card, hazmat licensing and training.
Randstad Professional Staffing - Phone: show contact info
Assignment: Serpro/JTA Transportation
Position: Compliance Administrator November 2014 – October 2015 (Temporary position)
• Maintained records with third party provider for random DOT and Non-DOT drug screens. Tracked expiration dates on drivers included the following:
▪ DOT required documentation ▪ Drug and Alcohol Policy ▪ Driver license ▪ Med Card ▪ Insurance
▪ ID card ▪ Drug screens ▪ Background checks ▪ Motor vehicles records ▪ Contractor Agreement
Randstad Staffing Professionals – Phone: show contact info
Assignment: Dupont/Mecs, Inc. (Temporary position)
World-wide manufacturers of catalyst for processing the manufacturing of fertilizer.
Position: Catalyst Logistics Coordinator March 2014 – November 2014
• Provided assistance to the Vice President of Catalyst Department and 2 chemical engineers.
• Prepared proposals for sales representatives, specifying the type of catalyst and quantity.
• Input sales orders for domestic and export customers. Orders shipped directly from the factory; shipped from a warehouse that maintained a minimum inventory. Arrangements were made to ship from warehouse to customer.
C & H, Inc. – Phone: (Out of business) October 2012 – January 2014
Representatives for several manufacturers for the import of household items.
(Left seeking professional work environment.)
Position: Administrative Assistant to the Owner
• Provided administrative support to the owner and one sales person.
• Day-to-day contact with manufacturers and customers via phone, fax or email.
• Prepared all correspondence to manufacturers and customers, as well as quotes to customers. Followed up on shipping dates for orders and shipping documents.
• Verified documents match the purchase orders for pricing, quantities, port, shipping date, etc.
Arthur Wright & Associates – Phone: show contact info
Professional placement service for engineers. (Offered position with C & H.)
Position: Administrative Support August 2009 – October 2012
• Provided administrative support to 6 senior recruiting consultants.
• Prepared all contracts, invoices and correspondence.
• Prepared and modified resumes of candidates to be presented to potential employers.
• Researched companies with a specialized program provided by MNI.
• Tracked renewal dates for all job listing services contracts. Maintained reports tracking listings, interviews, candidates hired and commission by each recruiter.
DNI Properties/Gardner Companies – Phone: show contact info
(Lay off due to company losing over 30 contracts.)
Position: Community Support Coordinator October 2007 – February 2009
• Day-to-day on-site residential and commercial management support.
• Maintained mailbox key log system and the rental log for “For Sale” signs to property owners.
• Interfaced daily with homeowners, management, owners of the development, contractors and tenants.
• Tracked renewal of homeowners insurance, listing the developers as additional insured’s, renewal of vendor’s insurance policies and renewal of the vendor’s membership to the association.
EDUCATION
• Meramec Community College – Course of Study: Business and Real Estate. GPA show contact info .
• Hickey College – Certificate of Completion – Course of Study: Business and Secretarial. GPA 3.5
• John F. Kennedy Catholic High School – Course of Study: General and Business. GPA 3.2
- Principals only. Recruiters, please don't contact this poster.